planning2013_Agenda_organizers

=NBDC Planning Workshop 2012-2013 = **Infocenter break out room, ILRI Ethiopia, Addis Ababa** **15-16 November 2012** Go back to the main event page

Agenda for organizers
How to capitalize on all existing ideas and assets to address big gaps, issues or opportunities ( group exercise ) || Open space / Parking lot + cross-cutting issues + coordination + concrete opportunities to seize next ||
 * **Time** || **Session** ||
 * || **Day 1 - Thursday 15 November** ||
 * 09.00 || * Welcome
 * Participants introductions
 * Objectives and agenda for this workshop
 * //Introduce NBDC timeline ( group exercise )//
 * //Key events (update)//
 * //Key outputs (update)//
 * //Key outcomes (changes in network, KAS, policy, practice)//
 * Where should the NBDC be at the end of its program?
 * Presentation of the general NBDC OLM - Presentation by Alan (why and what + project impact narrative) ||
 * 10.30 || //Coffee / tea break - update the timeline// ||
 * 11.00 || Reviewing N-project OLMs ( group exercise ) - Building upon existing information, capacities, network, what should we try to achieve? ||
 * 12.30 || //Lunch break// ||
 * 14.00 || Presenting project OLM reviews + teasing out key patterns ||
 * 15.30 || Coffee break ||
 * 16.00 || Commentary by Alan, Simon, Doug, Pamela about integration and specific big issues to address
 * 17.30 || Close ||
 * || **Day 2 - Friday 16 November** ||
 * 09.00 || Presentation of ideas to address big issues and opportunities - Decisions about what needs to be prioritized ( Alan, Simon ) and discussion about priorities ||
 * 10.30 || //Coffee / tea break// ||
 * 11.00 || Developing action plans ( group exercise ) ||
 * 12.30 || //Lunch break// ||
 * 14.00 || Developing action plans ( group exercise ) + Final presentation of action plans ||
 * 15.30 || Coffee break ||
 * 16.00 || What needs to be evaluated / documented to assess, quantify, evaluate and communicate outputs, outcomes/changes and impact
 * 16.00 || What needs to be evaluated / documented to assess, quantify, evaluate and communicate outputs, outcomes/changes and impact
 * 17.30 || Close ||

Morning 1 - Introduction

 * 5 min - Welcome and objectives (Simon / Alan)
 * 30 min - Introductions
 * 5 min Mapping participants per n project (N2-N5+Nx)
 * 10-15 min Mix teams of N2-N3-N4-N5-Nx and ask them to find out 3 quirky/unknown facts about their work (special stuff) + come up with one group noise to represent the dynamic of NBDC
 * 10 min enunciate unknown facts to the full group
 * 1 min Then final check to see if someone doesn't know someone else
 * 15 min - Agenda of the workshop and any other matter
 * 5 min - Present timeline of the project and get inputs from each N team
 * Presentation of timeline
 * Add events to timeline (using post its)
 * 15 min - Brainstorm in table groups (10 min) about what should be the absolute 'must-achieve' objectives of the NBDC (where should we be by end of 2013) - Plenary results 10 min.
 * 15 min - Presentation of the program logic / impact narrative / general OLM (Alan)
 * (During coffee break)

Morning 2 - Looking at our project OLMs

 * 90 min. Review your project OLM: Building upon existing information, capacities, network, what should we try to achieve?
 * Look at your project OLM and review:
 * What has been achieved (in your individual N-project)?
 * What has not been achieved (in your individual N-project)?
 * Look at global OLM and prepare a set of cards for:
 * What really needs to be achieved / documented (from your original OLM or otherwise)? What other gaps have to be addressed in the global OLM?
 * What is missing to achieve this?
 * What is your legacy to do this (what do you already have)?
 * Where does this fit in the overall OLM? (you need to place this back on the global OLM picture)
 * (If you have time) consider other gaps:
 * Gender
 * Communication
 * Coordination

Afternoon 1

 * 60 min - Presentation of OLM reviews from each N project
 * 30 min - Tease out key 'patterns' for the integration of the project (plenary - collective exercise) around the big picture OLM

Afternoon 2

 * 45 min - Commentary by Alan, Doug, Simon, Pamela about the key integration areas and how to address big gaps - towards NBDC OLM.
 * 45 min - In mixed groups: "how to capitalize on and prioritize all existing ideas and assets to address big gaps, issues or opportunities": How to bring our legacy forward into development thinking and action?
 * What could/should be the main areas of our work? //Stick your ideas on the OLM wall and task a group to present these ideas the next day.//
 * 15 min - Close (final impressions from volunteers).

Morning 3

 * 45 min - Presentation of the big ideas and decisions by Alan/Simon about what should be prioritized.
 * 45 min - Discussion about priorities + instructions for group work.

Morning 4

 * 90 min - Develop action plans around the different work strands - Where do we want to be around this strand by end of 2013?

Afternoon 3

 * 90 min - Group work continued and final presentation of plans

Afternoon 4

 * 60 min - What needs to be evaluated / documented to assess, quantify, evaluate and communicate outputs, outcomes/changes and impact.
 * Concrete opportunities to seize next
 * Next team meeting: thematic discussion (and subsequent thematic discussions)
 * Institutional histories workshop Nov 2012
 * Stakeholder workshop Feb 2013
 * National platform meetings later
 * Open Space / Parking lot + cross-cutting issues (cross-basin learning) + coordination + sustainability / exit strategy + addressing legacy for each N-project
 * 30 min - Summary, final impressions, close.

Built-in possibility to have access to N-project experts on demand or in a structured sub-session.